Getting Started¶

Welcome to the Stratpoint Timesheet Application. This guide will help you get started with using the system for time tracking, project management, and accessing various features available to your role.

Accessing the System¶

Web Application¶

URL: https://timesheet.stratpoint.com

Supported Browsers: - Google Chrome (recommended) - Mozilla Firefox - Microsoft Edge - Safari

System Requirements: - Modern web browser with JavaScript enabled - Stable internet connection - Screen resolution: 1024x768 or higher

Mobile Application¶

Android App: Available for download from the internal app distribution system

Features: - Time entry on-the-go - Offline capability - Push notifications - Biometric authentication

Single Sign-On (SSO)¶

If your organization uses SSO:

Navigate to the timesheet application URL
Click "Login with SSO"
You'll be redirected to your organization's login page
Enter your corporate credentials
You'll be automatically logged into the timesheet system

Local Authentication¶

For direct login:

Enter your email address
Enter your password
Check "Remember me" if using a personal device
Click "Login"

If this is your first time logging in:

You may be prompted to change your password
Review and accept the terms of use
Complete your profile information
Familiarize yourself with the dashboard

Dashboard Overview¶

Main Dashboard¶

graph TB
    A[Dashboard] --> B[Quick Actions]
    A --> C[Recent Activity]
    A --> D[Pending Approvals]
    A --> E[Time Summary]
    A --> F[Project Assignments]
    A --> G[Notifications]

    B --> H[Log Time]
    B --> I[Request Leave]
    B --> J[View Reports]

    E --> K[Today's Hours]
    E --> L[Week Summary]
    E --> M[CTO Balance]

Dashboard Components:

Quick Actions Panel: Fast access to common tasks like logging time and requesting leave
Time Summary Widget: Overview of your current time tracking status
Recent Activity: Your latest time entries and system activities
Pending Items: Tasks requiring your attention (approvals, missing time entries)
Project Assignments: Current project assignments and allocations
Notifications: System alerts and important messages

Main Menu Items: - Dashboard: Overview and quick actions - Timelogs: Time entry and management - Projects: Project information and assignments - Leaves: Leave requests and balance - Reports: Personal and team reports - Profile: User profile and settings

Basic Time Entry¶

Logging Your First Time Entry¶

Navigate to Timelogs
Click "Timelogs" in the main menu
Or use the "Log Time" quick action
Select Date
Choose the date for your time entry
Default is today's date
Choose Project/Task
Select from your assigned projects
Or choose a general task type (meetings, training, etc.)
Enter Time Details
Start time (e.g., 9:00 AM)
End time (e.g., 5:00 PM)
Or directly enter hours worked
Add Description
Describe the work performed
Be specific and professional
Minimum 10 characters required
Additional Information
Location (office, remote, client site)
Ticket number (if applicable)
Tags for categorization
Save Entry
Click "Save" to store the entry
Entry will be submitted for approval

Time Entry Best Practices¶

Accurate Time Tracking: - Log time daily for accuracy - Round to the nearest 15 minutes - Include break times appropriately - Be honest and precise

Meaningful Descriptions: - Describe what was accomplished - Include relevant details - Use professional language - Mention key deliverables

Project Categorization: - Select the correct project - Use appropriate task types - Tag entries for easy searching - Follow project-specific guidelines

Understanding Approval Workflows¶

Timesheet Approval Process¶

sequenceDiagram
    participant E as Employee
    participant S as Supervisor
    participant PM as Project Manager
    participant System as System

    E->>System: Submit Timesheet
    System->>S: Notification
    S->>System: Review & Approve/Reject
    alt If Approved
        System->>E: Approval Notification
    else If Rejected
        System->>E: Rejection with Comments
        E->>System: Revise & Resubmit
    end

Approval Hierarchy: - Level 1: Direct supervisor approval - Level 2: Project manager approval (for project work) - Level 3: Department head approval (for special cases)

Approval States: - Draft: Still being edited - Pending: Submitted for approval - Approved: Approved by supervisor - Rejected: Rejected with comments - Closed: Finalized and locked

What Happens After Approval¶

Once your timesheet is approved: - Time is counted toward project budgets - Hours contribute to utilization metrics - Data becomes available for reporting - Billing processes can begin (for client projects)

Leave Management¶

Requesting Leave¶

Navigate to Leaves
Click "Leaves" in the main menu
Check Available Balance
View your current leave balances
See accrual information
Submit Leave Request
Choose leave type (vacation, sick, etc.)
Select start and end dates
Add reason/comments
Submit for approval
Track Request Status
Monitor approval progress
Receive notifications on status changes

Leave Types¶

Vacation Leave (VL): Earned time off for personal use
Sick Leave (SL): Time off for illness or medical appointments
Emergency Leave: Unplanned time off for emergencies
Special Leaves: Maternity, paternity, bereavement, and other special circumstances

Common Tasks¶

Weekly Timesheet Submission¶

Monday Morning Routine: 1. Review previous week's entries 2. Submit any missing time logs 3. Check for pending approvals 4. Plan current week's time allocation

Friday Afternoon Routine: 1. Complete the week's time entries 2. Submit timesheet for approval 3. Review project progress 4. Plan next week's activities

Monthly Activities¶

Month-End Tasks: 1. Ensure all time is logged and approved 2. Review monthly utilization 3. Check leave balances 4. Submit any expense reports

Project Transitions¶

Starting a New Project: 1. Confirm project assignment 2. Understand project codes and tasks 3. Set up time tracking categories 4. Review project-specific requirements

Ending a Project: 1. Complete final time entries 2. Submit project wrap-up documentation 3. Update project status 4. Archive project materials

Getting Help¶

Self-Service Resources¶

Help Documentation: Comprehensive user guides and FAQs
Video Tutorials: Step-by-step video instructions
System Announcements: Important updates and changes

Support Channels¶

IT Helpdesk: Technical issues and system problems - Email: helpdesk@stratpoint.com - Phone: Internal extension
HR Department: Policy questions and leave issues - Email: hr@stratpoint.com
Your Supervisor: Approval questions and work-related issues
Project Managers: Project-specific questions and requirements

Troubleshooting Common Issues¶

Login Problems: - Clear browser cache and cookies - Try incognito/private browsing mode - Check with IT for account status

Time Entry Issues: - Verify project assignments - Check date and time formats - Ensure all required fields are completed

Approval Delays: - Contact your supervisor directly - Check for system notifications - Verify submission was successful

Tips for Success¶

Efficiency Tips¶

Daily Habits: - Log time at the end of each day - Use templates for recurring tasks - Set up browser bookmarks - Enable notifications

Weekly Planning: - Review upcoming deadlines - Plan time allocation across projects - Schedule regular time entry sessions - Coordinate with team members

Best Practices¶

Professional Standards: - Maintain accurate records - Follow company policies - Communicate proactively - Keep descriptions professional

System Optimization: - Learn keyboard shortcuts - Use bulk operations when available - Customize your dashboard - Regularly update your profile

This getting started guide provides the foundation for effectively using the Stratpoint Timesheet Application. As you become more familiar with the system, explore advanced features and customization options to optimize your workflow.